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 Notice_ Notice model

Notice (widely used documentary document)

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Notice is a kind of widely used documentary document. It is used to issue laws and regulations, to forward official documents of higher authorities, organs at the same level and non subordinate organs, to approve and forward official documents of subordinate organs, and to require subordinate organs to handle certain affairs. The notice is generally composed of four parts: the title, the main sending unit (receiving object), the text and the signature.

 notice
notice

one Writing requirements

Notice is often seen in schools, units and public places. There are also many types of notification. The requirements and arrangements of the superior for a certain work of the subordinate are called indicative notices.

In this kind of notice, the requirements and measures should be clearly explained, which can be in the form of clauses or subheadings, so as to facilitate the implementation of the lower level. We have all seen the notice of meeting. Generally, it is the purpose, name, content, participants, time and place of the meeting. We should pay attention to write these correctly. It is your dereliction of duty to inform the wrong time and place. There are also approval notices and forwarding notices. Such notices are long if they have words and short if they are not. In other words, they should be concise and to the point and directly state matters.

There are a lot of notices that abuse prepositions, which leads to problems. For example, "relevant" and "about" are generally used for the notice, and the relevant reduces the content and meaning of the title. Naturally, it seems that our level is too low, and it is not so easy to write a good official document.

Due to the various functions and types of notices, and the writing methods are quite different from each other, we have consciously introduced the writing methods of various notices when classifying them. Here we can only summarize some basic methods of notice writing.

£®1£© Notice title and main sending authority

1. Title of notice

The title of the notice is generally written in the conventional way of official document title, which is composed of issuing authority, main content and language type. For example, the general office of the CPC Central Committee and the general office of the State Council on the prohibition of using public funds to travel abroad in disguised form.

It is also possible to omit the issuing organ and make up the title of the main content and the language. For example, the notice on printing and distributing the opinions on standardizing the lease of state owned land (gtzf [1999] No. 222).

In the notice of issuing regulations, the name of the rules issued shall appear in the main content part of the title, and the book title shall be used.

For the official document of approving and forwarding documents, the content of the document to be forwarded should appear in the title, but not necessarily the name of the book. For example, the notice of the general office of the State Council Transmitting the opinions of the Ministry of education and other departments on further accelerating the reform of logistics socialization in Colleges and universities.

2. The main sending authority of the notice

The sending objects of the notice are relatively wide. Therefore, there are many main sending agencies, so we should pay attention to the standardization of the arrangement of the main sending organs. For example, the main sending organ of the notice of the Ministry of personnel on issues related to the lifting of administrative sanctions against state civil servants:

Personnel (personnel and labor) departments (bureaus) and supervision departments (bureaus) of provinces, autonomous regions and municipalities directly under the central government; All ministries and commissions of the State Council, personnel (cadre) departments of institutions directly under the State Council, and supervision bureaus (offices) are as follows:

Due to the different levels and scales, the weighing and arrangement of the main sending agencies are very complicated. This sequence is obviously determined after careful consideration.

£®2£© Body of notice

1. Reason for notice

The writing method of this part is very close to the decision and instruction. It is mainly used to express the relevant background, basis, purpose and significance.

An advisory notice can also be written in the above way. For example, the notice of the State Council on changing the names of Hong Kong branch and Macao Branch of Xinhua news agency adopts the starting method of combining basis with purpose°∂ The Circular of the general office of the State Council on the establishment of the leading group of state information work adopts the "purpose type" starting with "for the sake of".

According to the situation, the reason for the notice can be stated at the beginning of the notice, but most of the notice begins with the direct expression of the forwarding object and forwarding decision, and there is no need to explain the reason.

In most cases, the articles and paragraphs are unified in the notice of promulgation of regulations, and there is no obvious beginning part, and the reason is not explained in general.

2. Notice

This is the main part of the notice. The instructions issued, the work arranged, the proposed methods, measures and steps are all organized and expressed in this part. If the content is complex, it needs to be itemized.

Sometimes, it is necessary to list the members of the newly established organization and the changes of authority after changing the name or affiliation.

3. Implementation requirements

The relevant requirements for implementation may be put forward at the end of the notice for issuing instructions and arranging work. If it's not necessary, there can be no such part.

Other short notice, generally do not need to have a special end.

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two Scope of application

Notification is widely used. Notice can be used to issue instructions, arrange work, convey relevant matters, convey leaders' opinions, appoint or remove cadres, and decide on specific issues. The higher authorities may notify the lower authorities; Notice can sometimes be used between parallel agencies.

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